Last year the kids were sick more than 10 times. With my eldest taking a special needs bus to school, childcare, therapists appointments and carers that help, every time she gets sick we would need to inform about 3-4 people depending on the day. The first few times we would forget and this would mean particular people suffered a financial loss.
We are very thankful that there are so many people in her life but if we didn’t call by a certain time the normal morning routine gets in the way and I kept forgetting to tell the right people on time.
Tip #1: use an app to send group email/sms
I’ve finally found an app that allows me to set up email and/Sms templates to set groups of people. I can create a generic message such as:
“Hi <name> is sick today so won’t be coming in. Hope you have a good day! Thanks <signed parents>”
I can then save this to be sent to different groups of people for the diff days.
Naming the template with the day and location helped me to quickly identify which one I needed to send.
No more trolling through my contacts and missing the one person.
Now when she is sick with a few clicks I can notify her bus driver, school, teacher, carer, therapist and of course my boss all at once.
Unfortunately I can’t link the app that I used here as my phone has since upgraded and it no longer works. There are a number of different apps if you search for ‘group sms email’ that allows you to create templates.
Thankfully, this year is much simpler in terms of carers, school and appointments, so this is no longer needed. Instead of we have gone low tech using a summary sheet of emergency numbers on the fridge and on speed dial on the phone. So whilst, this may not be needed for every family, it’s a great tip for when you need it.
Tip #2: group emergency contacts
Grouping all the numbers you might need in a particular emergency is the best way to be able to use it at a moments notice.
In particular we have a home doctor service that always asks the same information, I keep that all summarised on our emergency contact list. This allows us to easily access it when on the phone, attempting to book a doctor.
Small time savers make the difference. What’s your time saver?